What is document digitalization? The BEST document digitalization service.
In this booming era of information technological advancements, digital technologies have been stretching their reach in many areas of our lives:
from finance, business, tourism to entertainment. Document digitalization enables an efficient, reasonable, convenient, and fast business process.
GPBPO will give you an insight into the notion of digitalization and its benefits for your business in the following article!
1. What is document digitalization?
Document digitalization is the process of converting unstructured data which can not be processed by computers into a processable format (structured data). The conversion of handwritten documents to digital format and the conversion of paper reports to PDF format are some examples of document digitization. The data itself does not change – but it is encoded in digital format.
2. What are the benefits of document digitalization?
8 major benefits of document digitalization for your business are presented below:
Easily retrieve information
It is easier to search and retrieve digitalized data. Digitalization helps to convert paper documents into digital documents and converts data in these documents into readable formats for computer processing (XML, JSON, CSV, TXT).
Using a conventional storage system, you need to look up every filing cabinet and go through all hierarchical directories to search for a document. After that, you have to scan line by line to locate specific information. This method is not only time and labor-consuming, but it is also prone to human errors, which can not compare to the fast pace of change in technology as today.
Increase business efficiency
Business documents contain information of high commercial value to be exploited for new business opportunities. Therefore, the ease of document retrieval aids a faster and better decision-making process.
Strengthen confidentiality of documents
Digitalization is one of the most effective methods to store important documents of the company. Document digitalization reduces physical handling and avoids potential damages while frequently retrieving documents. Digitalized documents are flexible and shareable via different channels. Confidentiality of digitalized data can be ensured thanks to security measures.
Cost-effective
A reason for document digitalization is the low cost of data processing: when data is converted into convenient formats, the cost of processing will be more affordable.
If your company have a large volume of complex documents, you do not need to assign document processing task to specialized staff. Digitalized require much fewer resources to carry out the whole process of handling the data: manpower and financial resources and time.
Space-efficient
If your office is flooded with boxes of papers and documents, digitalization can save your office space.
Environmental friendliness
With document digitalization, businesses can get rid of unnecessary printing. This contributes to saving natural resources.
Ease of sharing – Cooperation
When your business has branches in different geographical locations, regardless of the physical offices or different working hours, digitalized documents enable communication and simultaneous working on digital documents among individuals and eradicate distances, which improve the overall productivity of the whole organization.
Easily recover data in case of disaster
Paper documents are prone to many risks, especially in the case of natural disasters or fires, explosions. Document digitalization ensures the retrieval of information in case of an unexpected disaster.
3. Why choose document digitalization service by GPBPO?
– 15 years of experience in implementing BPO services for major businesses.
– Modern and most advanced technologies on the market
– Commit to information confidentiality
Hopefully, this article provides you with a better understanding of document digitalization’s benefits. This is also the reason for the increasingly popular use of document digitalization by businesses, especially in the period of “digital transformation” happening in multiple business sectors.
For detailed consultancy in document digitalization solution customized for your business, kindly contact Hotline: 0926 021 999 for prompt assistance.
